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The Project Organizer

The book, the series, the collection, the shop, the album, the thing you keep meaning to finish: most people who make things have several projects going at once, with a life going on around them. The Project Organizer keeps each project's finish line, the rounds of work that will get it there, and the next few tasks in one place, so you can put the work down at the end of a day and find it where you left it. It's made for writers, artists, and makers working mostly on their own.

See the demo: open The Project Organizer in Notion
A view-only copy of the template with its sample project in place, so you can click through every page and view before you buy.

Every project has a finish line written so someone else could check it, then made one size smaller. Work happens in rounds, stretches of about five weeks with a decision date or two and an end, and on a decision date you choose whether to carry on as planned, run it light because life is full, or change the plan. When a round ends, a fifteen-minute review writes a handoff you could pick up in six months and follow in half an hour. Tasks sit in Now, Next, or Later, and a task gets a date only when the date exists outside you: a submission, a print order, an event.

There are no streaks, daily targets, or productivity scores, and nothing in it sends reminders or counts the days. At the end of each session you leave a session note saying where you stopped and what comes next, so after a week away or a season, the first session back can be a short one. A project can be Considering, Active, Resting, Finished, or Let go, and resting and letting go are treated as decisions you make on purpose, with a line on why.

$25.00
Notion template
  • 5 linked databases (Projects, Rounds, Tasks, Inbox, and Session Notes), 6 guide pages, and a home page that maps the whole workspace
  • Sample project included; delete it whenever you're ready and keep every view
  • Runs on Notion's free plan, with no paid features, automations, or charts
  • Duplicate it into your own workspace from the link in the user guide; your copy is private to you
  • Designed for a computer, in a browser or the Notion desktop app, and works in the Notion apps for iOS and Android. Requires a free Notion account.
User guide

A 32-page digital PDF, 7 × 10 in, with screenshots of the template, a linked index, and bookmarks for every section. It includes the link to duplicate the template, so you can make a fresh copy whenever you want to start over.

License

For personal use. Please don't share, resell, or redistribute the template.

Projects

One row per project, with its state, size, kind, finish line, why now, a date to look again at a resting project, and, at the end, where it ended. Each project's page shows its own tasks, rounds, and session notes below its properties.

Rounds and tasks

Rounds, each with dates, a finish line, the next decision date, and a handoff, plus a timeline that shows the rests between rounds. Tasks sorted into Now, Next, and Later, sized as Quick, A session, or Too big, with a real deadline only when one exists and a note of who or what the task is waiting on.

Capture and session notes

An inbox for anything that comes to you mid-session, with a form you can save to your phone's home screen, and session notes: where you stopped, what comes next, your open question, and the season you're in (working, gathering, rest, or returning).

Plan and archive

The Project brief, seven short sections to write before a project's first round, from what it is and why now to what this version will leave out, and an archive of finished and let-go projects, with a line on what each became or why you stopped.

Resources

When you're stuck, with eight kinds of stall, from fear and too big to depletion and a gap, each with a first move, and three short guides (Coming back, The smallest next task, and Resting or letting go); an End-of-round review, seven steps in fifteen minutes; and Terms used here.

Sample project and user guide

A 24-page zine with a filled-in brief, one round under way, six tasks, a session note, and two inbox notes, plus a second project waiting under Considering. The 32-page guide covers every database and tab, a first session, an ordinary week, a round from start to review, coming back after a gap, finishing and letting go, troubleshooting, and common questions.

Part of The Notion Collection

The Project Organizer is one of three Notion templates in The Notion Collection, with The Idea Archive and The Novel Writing Organizer. If you plan to get all three, buy the collection instead of the single template.

Where projects come from and go

Ideas that are ready to start arrive from The Idea Archive. When the project is a novel, The Novel Writing Organizer takes over.

On paper

The Creative Planner and the Project Planner mini planner use the same habits on paper: project plans, task lists that separate priorities from what can wait, and a note on where to begin next time.

Instant download

Right after purchase, you'll get an access PDF on the order confirmation page and in your confirmation email. It links to the user guide, and the guide holds the link that duplicates the template into your own Notion workspace.

Instant downloads can't be returned or refunded. If a file won't open or a link stops working, email hello@saintvioletcreative.com and we'll send a working copy.

Saint Violet is an independent creative studio for artists and writers building a more durable creative practice through tools, publications, workshops, and systems for attention, experimentation, and actual follow-through.

The Project Organizer

$25.00

The Complete Saint Violet Collection

If you find yourself coming back for more than one or two of these, the whole shop is available as a single instant download, built around the five books that take a novel from first idea to finished manuscript and growing with each new release, so anything made later arrives in the same library at no extra cost.

$250.00, one link to the whole library

Five books for novelists
  • The Novel Writing Workbook
  • The Plot Workbook
  • The Character Workbook
  • The World Building Workbook
  • The Revision Manual
Planners and ebook
  • The Creative Planner
  • Writing Notes
  • The Defiant Creative Process (ebook)
Zines and mini planners

Five zines and five mini planners.

Planner inserts

All 181 planner inserts, plus the 19 collections and folios built from them.

Notion templates

All three Notion templates, including The Idea Archive and The Novel Writing Organizer.

Bonuses

Bonus files, plus each new product as it's released.

Formats
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Planners & Notebooks11 items
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